Hence the candidate should be more specific while writing a job description and even the Human resource members while posting it. Answer Save. One of the main disadvantages of a job description is the limitations an employee may place on himself due to the job description. A person specification should also be updated and reviewed on a periodic basis to ensure its validity. ... Clarifies the role and the type of person requires, helps standardisation in an organization. It is a time consuming process as it has to be very thorough and complete. When businesses and organizations hire employees, many times, they create a summary of the ideal type of person who can best fulfill a job position. Lv 6. Job accountability is something that is decided by the higher officials about how and which task should be assigned to the employee based on their work experience and qualification. It also includes the job title, job location, position description, job summary, working conditions such as qualification that a person’s relationship with other level members in the organization. Job title and designation 2. There are certain limitations of job specification. These two elements make a whole when it comes to informing a recruiter of what you want when using their service. Reduces bias in shortlisting. It is of great importance both in the recruitment process and the subsequent management of safe practice following appointment – for example it can help with induction and training. Job description is time bound and changes with changing technology and changing knowledge & skill requirements. 3. There are certain guidelines to follow in order to create an effective person specification. Job description is concise information about a particular job. Advantages and Disadvantages of Job Analysis. Goals and Limitations of Job Description: Rules to be followed for Writing Job Description: Few of the action words are listed below: Advantages and Disadvantages of Job Description: The Best Chrome Extensions for Recruiters Are, Coronavirus and Working From Home Policy Best Practices, How to Work From Home Remotely as a Recruiter, How to Prevent Coronavirus by Disinfecting Your Home, How to Write an Elite Executive Resume? Advantages and disavdantages of person specification? The actual duties should be carried out by each employee or staff with the best care. This document provides information about the type of person the business wants to hire. The Disadvantages to Prescreening Employees Job description pays a way for the applicant to compensate their income for which they had been hired. After an employer creates this type of specification, he or she is able to easily identify which job applicants have the potential to best fulfill the corresponding job position, as well as those candidates who are not ideal. While a person focuses on job specifications, the organization is responsible for developing and docu­menting job descriptions. The application forms or CVs are compared to the person specification and job description. Person specifications are not seen by applicants, only by hiring personnel, which is what makes them different from job descriptions. Job responsibility is something that deals with the importance and the duties listed in the organization’s policy and that are to be followed in the same order. The job description should detail the purpose, tasks and responsibilities of the job. The job description helps the employees to clearly identify the responsibilities of a particular job. It helps to work with a human resources professional and even seek insight from employees when drafting a list of job duties and skills. Favourite answer. But the biased nature of the analyst causes a severe problem. Extensive experience in Complete Recruitment Life Cycle - Sourcing, Negotiation and Delivery. Still have questions? Job description is time bound and changes with changing technology and changing knowledge & skill requirements. The job description is a specified explanation of all the duties that a Career Support Worker might be expected to work with the given samples for the related duties. Once the Job description is submitted to the employer, then he/she can create things by using his/her own equipment and the related systems. The contents are : 1. It helps one to identify whether the applicant is qualified for the hired position or not. Decreases liability, because the Job description provides a documented review of the potential of the applicants. It denotes the minimum and maximum qualifications of the candidates. This Specific purpose job description comprises of a particular description about a job wherein it involves a huge task, the employee should do. An employer should also include the reasons as to why each requirement is included. Actually, this is considered as an outset of the job by all the recruiters. Two well-known systems are suggested in drawing up a person specification: Alec Rodger’s Seven-Point Plan and Munro Fraser’s Five-Fold Grading System. 3. Wikibuy Review: A Free Tool That Saves You Time and Money, 15 Creative Ways to Save Money That Actually Work. 1 Answer. Knowing the job specification advantages and disadvantages can help you write more effective job descriptions that clearly detail requirements and avoid legal issues. This can be frustrating for managers and supervisors and limit the productivity of staff and employees. It makes it easier to fill the position and gives employees a clear description of what they would do on a day to day basis if hired. Trending questions. But in a few cases of the job description, it will be mentioned that people with disabilities are not allowed. So, let us discuss the advantages and disadvantages of job analysis process at length. The employer should never include any requirements or specifications that are not applicable to the job position being filled. A person specification is a description of the qualifications, skills, experience, knowledge and other attributes which a candidate must possess to perform the duties of the job. The criteria must be capable of being objectively justified as the minimum requirements to carry out the post effectively. Hiring the right person. Trending Questions. It pays a way for the employee and the employer to become aware of the task that has to be completed. Ask question + 100. 0 1. What does this mean? This helps remove bias, prejudice and personal interest, all of which can be problematic for recruiting successfully. This sentence will make the candidate feel discriminatory towards the organization. Job Specification deals with the primary responsibilities that should be performed by the candidate. Potential job candidates can be negatively affected by a poorly-written or overly-written job descriptions as well. Amazon Doesn't Want You to Know About This Plugin. The legal risk in the employment law which are bounded by the job description mainly focuses on the document position goals and the implied performance standards. Sometimes, it does not meet employee expectations. Advantage = given that the 'specification' has been legally vetted before use (and your use of the specification is recorded) you are protected from accusations of discrimination or favoritism during or after the recruitment process. Though job analysis plays a vital role in all other human related activities but every process that has human interventions also suffers from some limitations. Since all job positions are created with a purpose in mind, the objectives that the employee must achieve are listed, as well as the duties to be completed. A perfect job specification acts as advantages of person specification i.e, in finding out the best candidate suitable for the role. A job description can be broadly classified into two types. Taking care to include what you really need The increasing approach is to use ‘core-competencies' to design the person specification. Any criterion that can be impartially or neutrally assessed should also never be included. They should also request the candidates to mention if they are currently employed or not. Is Amazon actually giving you the best price? They are: As the name says work under immediate action is the duty performed by the employee as soon as receiving the detailed instructions which involve a standard method and procedure. The person specification works hand in hand with the position description and the content in the person specification … In order to hire on the most suitable person possible, overstating job duties and requirements should be avoided. Educational qualifications for … What is the Best Way to Conduct a People Search. Communication plays a vital role in recruitment methods and parameters. Sometimes, a manager may fail to extract correct information from such small amount of data. How to Keep Candidates Engaged through the Hiring Process, What Can You Bring to The Company? Typically, a job description summarises the tasks that … Though job analysis plays a vital role in all other human-related activities every process that has human interventions also suffers from some limitations. With the job description created, you’ll need to decide where’s the best place, and what’s the most suitable method, to advertise a role and attract candidates. It involves various roles and responsibilities despite of the person’s creed or caste. The primary use of the person specification document is to assist in the recruitment and selection of a new employee.. Job description can be defined as the written statement which includes roles and responsibilities or functions of a particular position. A detailed job description can help to reduce the time it takes to find the right employee for the job. Trending Questions. Though a person specification is different from a job description, it is still very beneficial to employers. It helps one to become aware of the position he/she has been hired for. The importance of job description is very high in the hiring/recruiting sector. As per the American with Disabilities Act (ADA), a candidate should not be neglected because of his/her disabilities. A person specification could be the answer to your recruitment woes. Doing so could cause the specifications to be considered discriminatory. Job Summary: Job identification and jobs id mainly deal with the job title and job code in which the employee can check whether that job will suit him/her. Job description is explained to manage the performance of the job requirements. The location of the job and the upper-level employee to whom the new employee will report is also listed. A person specification can, therefore, form the basis for the selection of the most suitable person to fill the job. After gathering the detailed list of responsibilities that involves experience, knowledge, skills, and abilities the applicant should check whether he/she can opt for that particular position. Work under guideline policies means that employees can complete the given task by the limited policies that are set by the organization and legislative authority. Join. These assigned tasks will be agreed by the senior member of staff before the worker begins the task wherein the senior staff will provide support. Diversity Hiring: How to Hire More Diverse Candidates? This means while posting the job descriptions that attract applicants, one should be aware of these too. In other words, prescreening job candidates can save time, money and support a more rigorous recruitment process from start to finish. What are the Best Strategies for Effective Human Resource Management? Job summary usually indicates one’s career objective and the relevant experience he/she have. The seller will be responsible for performance when the buyer specifies performance. Here, it is not mentioned about the duty of the subtask. Disadvantages of Job Specification. Disadvantage = none. The terminology listed within person specifications can never disclose biases which are not applicable to the job position. They are based on objective information obtained through job analysis, an understanding of the competencies and skills required to accomplish needed tasks, and the needs of the organization to produce work. Join Yahoo Answers and get 100 points today. A person specification states the minimum set of capabilities a person (the new recruit) needs to have in order for them to be appointed into a position. Job description can be defined as a way of collecting and recording job-related information which will help one to proceed further with the opted job title. Favorite Answer. A perfect job specification acts as advantages of person specification i.e, in finding out the best candidate suitable for the role. A job description with an exhaustive list of duties and responsibilities may overwhelm even the most qualified candidates, and a poorly-written one can confuse the candidate or impart a negative impression about the company. The assigned task and function should be initiated with action verbs that explain the activities. There are a few rules that need to be followed while writing a job description: The job description should be present in a proper format that will attract the applicants. There are some cases in which it is better to eliminate the use of a job description for the good of a company. Loves Writing in my Free Time on varied Topics. Job description in few cases tends to typecast the applicant that means being an initiative or improving the methods and procedures are prohibited. Advantages It throws the responsibility for a satisfactory product back to the seller. Posting a detailed list of job requirements and employee credentials can encourage qualified employees to apply while discouraging those that do not possess the proper backgrounds from submitting their information. Learn about a little known plugin that tells you if you're getting the best price on Amazon. Get your answers by asking now. The person specification and job description can also be used as the basis for staff development, appraisals, or promotions in the future. 2. Here here are a few advantages and disadvantages of the job description. Work under general direction depicts that the assignment can be performed by the employee in his own technique after receiving the general instructions, for which an employee should be an expert in that field respectively. Job description and job specification are the two essential components of job analysis. A person specification is a document created by a business that wants to fill a vacancy. Job description is of three types that help the work to be handled. Relevance. Join Yahoo Answers and get 100 points today. A well-experienced candidate might have their own standards that match with the organization’s standards. This little known plugin reveals the answer. 12 years of Experience within the International BPO/ Operations and Recruitment Areas. It is a time consuming process as it has to be very thorough and complete. There's no doubt that poor recruitment decisions of a bad hire can have long-term impacts for organisations - and fixing an underperforming employee can take some time to set right. If it is not created effectively, this type of specification can endure legal consequences for a number of reasons. It should be updated periodically; otherwise, it may lead to outdated data or information. 1 Answer. 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