Job seekers are able to assess themselves before applying and understand how they will fit in with the role and your business. Not only will it help ensure you do not discriminate against candidates with any of the nine protected characteristics, it will help you clarify what you want from your new staff member and prevent you wasting precious time and resources recruiting the wrong person. essential elements are those which are needed in order to do the job. Asked by Wiki User. a driving license may exclude people with disabilities), Eliminate ageist language such as “young graduate”, Make sure that you are clear about the knowledge required, and whether this needs to be demonstrable or an awareness, Supporting documentation (e.g. Differences between a job description and a job specification. Importance of Job Specification. The purpose of job description and job specification are to create effective job advertisements that can reach relevant and talented candidates. The content allows the recruiter to look for specific evidence within a candidates application. The most common approach now used by recruiters is to use what are known as "competencies" to design the person specification. Purpose This template provides the structure for a service specification to help trusts set out the key activities and processes undertaken by their corporate service functions, whether at a function or sub-function level. Purpose of a Design Specification. The purpose of a position and person specification is to set out the main from BSBHRM 506 at Bridge Business College Purpose of Job Specification Described on the basis of job description, job specification helps candidates analyze whether are eligible to apply for a particular job vacancy or not. Specification for construction - Designing Buildings Wiki - Share your construction industry knowledge. The person specification works hand in hand with the position description and the content in the person specification … Be the first to answer! Types of Specifications. TalentSpa T/A CrunchPoster, required by an individual to perform the job. A specification is often a type of technical standard.. Job description usually lists out the job title, location, job summary, working environment, duties to be performed on the job, etc. Purpose of a Design Specification. A specification often refers to a set of documented requirements to be satisfied by a material, design, product, or service. A specification often refers to a set of documented requirements to be satisfied by a material, design, product, or service. Job analysis is the process of … General Specifications; Detailed Specifications; General Specifications Jobs can be of different types and can require a different skill set to get the maximum output from a particular. Many companies rely solely on a Job Spec, focussing on the job and not the person. Person Specifications Their purpose is to describe the type of person who is suitable for the job by describing the essential and desirable attributes. Person specifications are also good for helping potential applicants understand the job's requirements and self-select accordingly. The recruitment process can seem daunting for many businesses. Something to work alongside the job description is the ‘person specification'. What is the purpose for a person specification? However, these three different parts of the recruitment process have different purposes. Today I’ll give you a brief overview of each of these things and why they matter! The description is usually drawn up by the individual in the organisation responsible for overseeing the selection process for the role, often with the help of the company’s HR department and/or an external recruiter. Differences between a job description and a job specification. The listed skills and knowledge for the position must be related to the position as not to employ someone based on false hopes. There are essential and desirable elements of the person spec. 2 separate documents of a page each in length. It’s important to know what is and isn’t appropriate for the vacancy you’re looking to fill. The most common approach now used by recruiters is to use what are known as "competencies" to design the person specification. To help you do this, read our 4 key steps to defining your ideal employee. A person specification ensures you are assessing a candidate on their abilities related to the role. Job specification is a statement of the qualifications, personality traits, skills, etc. The purpose of job description and job specification are to create effective job advertisements that can reach relevant and talented candidates. The description is usually drawn up by the individual in the organisation responsible for overseeing the selection process for the role, often with the help of the company’s HR department and/or an external recruiter. The Job Description will typically contain a few facts: Job analysis refers to the identification of the vacant job position and description of the task, duties, role, responsibilities and job title along with related requirements. It means you test all of your candidates against the same list of priorities set out in advance. The primary use of the person specification document is to assist in the recruitment and selection of a new employee.. Key things to consider for a person specification, It makes the interviewing process more refined and streamlined from the start. Benefits of person specification • Enables potential applicants (and recruiters) to determine whether the candidate meets the job requirements, filtering out unsuitable candidates at an early stage; Content. experience, skills, and qualifications. The specification should be derived from the job description and … They do not include cost, quantity or drawn information, and so need to be read alongside other information such as quantities, schedules and drawings. Get in touch with one of our specialists for more advice on finding the best person to help reach your business goals. A person specification can, therefore, form the basis for the selection of the most suitable person to fill the job. It includes skills, qualification, knowledge and experience a person must possess to fill up that position. Remote working, redundancies, pay cuts, furlough, recruitment, wellbeing, mental health, stress, workplace safety, increased workloads, and diversity, inclusion and belonging – just a few of the issues professionals in the sector have faced in response to the pandemic. Set out what is expected of the ideal candidate in order to fulfil the requirements of the position, Detailing skills, knowledge, experience and qualifications which are essential and desirable, Assist with screening applications and shortlisting candidates, Provide selection criteria to the interviewer for assessing candidates, Referral during advertising, shortlisting and interviewing, Avoid using gender specific terms which imply that the person doing the job should be of one gender, Try not to include unnecessary or marginal requirements (e.g. Content. Job description and job specification are the two essential components of job analysis. The purpose of the job description is to describe the main duties and responsibilities of the role. A person specification is not a legal requirement but is useful when writing a job advertisement and defining the qualities you are … Claire Harvey, Managing Director. This allows you to communicate the traits you find desirable in their ideal candidates: such as education, previous work experience and any extra traits that are needed in the role. It should contain essential and desirable skills, experience and qualifications. Here is a long list stating the reasons, as to why is it important to have a clear job description while posting jobs in … As an organisation, how important is giving to charity for you? Answer. A person specification outlines the skills, knowledge, behaviours and qualities needed for someone to be effective in a role. Bromley BR2 9LS. Register to get answer. JOB DESCRIPTION & PERSON SPECIFICATION JOB TITLE: Procurement Officer DEPARTMENT: Finance REPORTS TO: Head of Finance SALARY: Job level E HOURS: 37 per week PURPOSE OF POST The main purpose of the post is to ensure that the ICO has compliantly procured third party contracts with suppliers, delivering high quality services and value for money. The job description and person specification provide candidates with a good idea of exactly what you are looking for. The primary use of the person specification document is to assist in the recruitment and selection of a new employee.. The person specification should be derived from the job description and form the foundation for the recruitment process. In essence you have to ascertain the purpose of the job (the 'Job Description') and what characterises a suitable applicant (the 'Person Specification') - i.e. And how they can aid your recruitment process. Once completed trusts will have a comprehensive service specification for a particular The person specification is the skillset that the employer would like to see of the ideal candidate. Job Descriptions in a Recruitment Process. There are several benefits of having a comprehensive job specification. But they all serve a different purpose in the recruitment process. It’s about to become a lot easier for companies to be generous, if proposals on charity tax reforms are introduced – adding social value to more companies and attracting candidates who want to help make a difference. required by an individual to perform the job. It includes skills, qualification, knowledge and experience a person must possess to fill up that position. For example, some roles have a legal requirement for the candidate to have a set level of training and qualifications. The job description. Job analysis refers to the identification of the vacant job position and description of the task, duties, role, responsibilities and job title along with related requirements. Early specification - decision. Early specification - lessons learned. Regardless of which method is undertaken, costs are … Purpose of Specification: The cost of a unit quantity of work is governed by its specification. It helps recruiting team of an organization understand what level of qualifications, qualities and set of characteristics should be present in a candidate to make him or her eligible for the job opening. We have recruitment specialists covering your sector and in your area. The law is very clear about discrimination. Two well-known systems are suggested in drawing up a person specification: Alec Rodger’s Seven-Point Plan and Munro Fraser’s Five-Fold Grading System. It can also assist with creation of learning and development plans where they perhaps didn’t have certain desirable skills (yet)! Some examples of job purposes are listed below: 1. A person specification - a profile of the person you think would fit your culture and requirements; To prepare these you’ll first need to identify your specific needs and wants. Why should you bother? This should be an accurate and concise statement, one or two sentences in length as to why the job exists and the main contribution it makes to the university. This is the process of gathering information about the content and context of a job, analysing and organising that information. JOB DESCRIPTION AND PERSON SPECIFICATION PURPOSE Alzheimer Scotland recognises the vital contribution that the Dementia Advisor Service makes in sourcing named local contacts who can provide information and signpost services to people from the beginning … It suggests headings and content. While the employee and the employer have similar goals, ethics and job satisfaction, the employee will continue to work hard and give loyalty Writing a detailed specification forces you to think about exactly what skills and experience is required for your role and the type of person you want for the team. Job specification contains education, experience, training, judgment, initiative, physical effort, communication skills, emotional characteristics, unusual sensory demands such as sight, smell, and hearing of the person. Specifications describe the products, materials and work required by a construction contract. It helps to communicate equal opportunities policies within the recruitment culture of a business. Job description and job specification are the two essential components of job analysis. The person specification enables the organisation to profile the ideal person to fill the job and provides potential applicants with information about what they will need to demonstrate to show their ability to undertake the role. Types of Specifications Purpose of giving Specifications. For specialist advice to your industry, get in contact with one of our consultants here. Here, if in the description it is stated that they are looking for a food reviewer then you can decide that you don’t want to apply. Specification of a work is required to describe the quality and quantity of different materials required for a construction work and is one of the essential contract documents. 15 reasons why specification is crucial to construction. A job description is a document intended to provide job applicants with an outline of the main duties and responsibilities of the role for which they are applying.. Technician:to develop, construct and maintain me… You might be a reviewer, however, there are chances that you like to review films instead of food. Good practice must be upheld when writing person specs, and the following should be considered: There are several sources from which the relevant information can be obtained, including: Hopefully, you now feel more confident in your knowledge of person specifications. We help companies to advertise their job vacancy across leading premium, local and niche job boards ensuring maximum exposure and the highest quality applicants. When writing a person specification, it is often suggested by guides that the content be measurable, and it cannot contain content that would directly or indirectly discriminate unnecessarily against protected groups. Recruitment agencies are experts in creating person specifications. The importance and purpose of job specification is a thoroughly understand the specific details of a job. The person specification is an important part of the recruiter’s toolbox. The person specification and job description can be used as the basis for staff development, appraisals, or promotion. job descriptions and appraisal reports). Job specification is a statement of the qualifications, personality traits, skills, etc. A person specification describes the personal attributes desired in a potential employee. Putting together the Person Specification enables the employer to profile the ideal person to fill the job. The Job Description and Person Specification should be populated within the Further Particulars Template. Job description is as important as filling up the place is. Person specifications are used along with a role description to recruit effective board members, particularly in competency-based recruitment systems. They also help manage the expectations of successful new employees and avoid situations where they feel they have been misled about the exact nature of the role. The cost of an unit quantity of work is governed by its specifications. It is similar to a job description, but more specific. Job Purpose. PERSON SPECIFICATION Job Title: Team: Reports to: Non Executive Director Corporate Chair Criteria Essential/ Desirable Criteria Assessment Method A I T R Education and qualifications Degree or equivalent level of experience E A balanced understanding … 6. https://www.alchemyformanagers.co.uk/topics/tuZMNjM5hTMVqje3.html Any change in specification changes the tendered rate. Be the first to answer this question. It also covers sub tasks, essential functions and detailed job duties. 11-13 Bromley Common, The most common approach now used by recruiters is to use what are known as "competencies" to design the person specification. It is important that the skills, experience and … With talent more sought after than ever the more people focussed businesses are doing just that - focussing on the people. A typical person spec will contain elements such as: A good person specification isn’t discriminatory and allows for diversity whilst being specific to the needs of the job. 3. A person specification can, therefore, form the basis for the selection of the most suitable person to fill the job. Future House, What you gain for this will include the: And this relates to the incumbent for the role. So I have decided to tell you a bit more about person specifications and why they matter. They serve the purpose of identifying the best person for a job and describe the attributes, experience, skills, and qualifications needed. There are two elements to a person spec – essential and desirable – and these are as follows: What does it contain? It can be a sensitive document if approached incorrectly, so it’s better to be safe than sorry. A specification is often a type of technical standard.. how the Five Point Plan can be used in the design of a Person Specification. The five purposes of a person specification are: It makes the interviewing process more refined and streamlined from the start Job seekers are able to assess themselves before applying and understand how they will fit in with the role and your business. The purpose of the person specification is to: Who doesn't love being #1? Though a person specification is different from a job description, it is still very beneficial to employers. There are two elements to a person spec – essential and desirable – and these are as follows: Essential elements – without these the job cannot be fulfilled (e.g. A person specification is a description of the qualifications, skills, experience, knowledge and other attributes which a candidate must possess to perform the duties of the job. Job specification: This is a tailored document used to assess applications. We are now offering free recruitment consultations – no strings attached! You can, therefore, use this are the starting place for your job description, as the outline details which define a person’s role and accountability are already there. The necessity of specification is to verify and check the strength of materials for a work involved in a project. Most specifications include the title of a job position and on what level it falls within the company. They serve the purpose of identifying the best person for a job and describe the attributes, experience, skills, and qualifications needed. The importance and purpose of job specification are a thoroughly understand the specific details of a job. The person specification often includes Knowledge and Skills Experience, Personal, attributes, Interests and qualifications. This allows them to match themselves according to suitability and not just skills. Unless and until the description is clear, one cannot find the right person to suit the post. Interview in relation to their suitability for the role. What is the purpose of a person specification reed reed. Having picked a template from the job library, you'll need to add any specific requirements to the job description.Some templates have a person specification already written. There are different types of technical or engineering specifications (specs), and the term is … Specifications are required during the design stage, are part of the contract documentation, and play a key role in project fulfilment. Chris Adcock, Senior Divisional Director. The Person Specification (or Person Profile as it is often called) may contain an Overall Characteristics summary, but will also usually contain 2 lists - of Key Personal Factors and of Key Skills/Experience. These attributes include qualifications, skills, experience, and knowledge, and sometimes personal attributes which a candidate needs to possess in order to perform the job duties. how the Five Point Plan can be used in the design of a Person Specification. 0 0 1. A person specification can, therefore, form the basis for the selection of the most suitable person to fill the job. If you liked our blog, why not review it? Also known as employee specifications, a job specification is a written statement of educational qualifications, specific qualities, level of experience, physical, emotional, technical and communication skills required to perform a job, responsibilities involved in a job and other unusual sensory demands. The person specification is a description of the qualifications, skills, experience, knowledge and other attributes (selection criteria) which a candidate must possess to perform the job duties. There are different types of technical or engineering specifications (specs), and the term is … Click here. A work is carried out according to its specification and the contractor is paid for the same. They can all seem quite similar. How the five point plan can be used in the design of a person specification? A person specification is a profile of your ideal new employee, including skills, experience and personality type. It clarifies the two types of personal qualifications important to the employer, essential and desirable. Job description usually lists out the job title, location, job summary, working environment, duties to be performed on the job, etc. A person specification has a number of uses: it informs potential applicants about the level and complexity of the job and helps them to decide whether to apply for the job it establishes the essential criteria against which all candidates will be judged objectively 1. Recruitment, although an essential part of growing or replacing the workforce, can be a very costly process. Before you try to describe a job (in the Job Description) and the sort of person you need to do the job (in the Person Specification) you will find it useful to first go through a process known as Job Analysis. Favourite answer. Purpose. Job analysis is the process of gathering details about a specific job. Sometimes abbreviated as a spec, a specification is descriptive information about hardware or software products. A person specification is key to effective recruitment and should be used in tandem with a job description. When thinking about person specifications. Food and Beverage Assistant:to prepare and serve food ensuring hygiene regulations are adhered to. For example, the technical specifications of a printer may list the printer's size dimensions, ink, acceptable paper, etc. It involves huge amount of details such as what an employee needs to do, how it is to be done and what are the performance standards, etc. If you’ve already got your staff in place but don’t have job descriptions, you can involve your employees in compiling their job description, this is good as it will help to clarify expectations between you both. a Driver will need a driving license) How should a person specification be created? The main purpose of the job description is to collect job-related data to advertising for a particular job. A job description is a document intended to provide job applicants with an outline of the main duties and responsibilities of the role for which they are applying.. person specification A “rider” to a job description, which narrows down what the hiring organisation is looking for by providing a profile of the ideal candidate for … The Importance of the Job Description and Person Specification when Recruiting. Job description: The purpose of the job description is to provide information to potential employees about what the job involves such as the purpose, responsibilities and duties. Below are just a few examples of the types of information about candidates. How the five point plan can be used in the design of a person specification? Some examples of job purposes are listed below: This enables the employer to be explicit in what they want and how the candidate matches this criteria. Collectively, job specification and job description help in giving a overview of the job in terms of its title, position, roles, responsibilities, education, experience, workplace etc. This helps remove bias, prejudice and personal interest, all of which can be problematic for recruiting successfully. A person specification describes the ideal person to fill the job, and is a profile of the personal skills and characteristics you will look for in the recruitment and selection process. For example, if your specification required someone with excellent computer skills as being essential to the role then you would only need to give a brief induction to the computer systems of your business. On the contrary, if there is no specification as such, you will end up wasting yours and the employer’s time. 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